Be Explicit.

Something I see time and time again when observing technical support in action. Don’t ever assume that because you know where a certain feature resides in a certain application that the customer will also know what you’re referring to. If for example the location where you need a customer to modify a setting is at “Edit -> Preferences -> Options -> Formatting, in the desktop variant of application ‘x’, then that is precisely what you must communicate to her. Not, “go to the the formatting settings in application ‘x’, without any indication of what edition of the software you’re referring to.

And not just customers either – it’s a rule that should be adhered to just as rigorously when communicating with colleagues, no matter what their technical level.

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s